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1. What does Right to Information mean?

It includes the right to:-

  1. Inspect works, documents, records.
  2. Take notes, extracts of certified copies of documents or records.
  3. Take certified samples of material.
  4. Obtain information in form of printouts, diskettes, floppies, tapes, videocassettes or in any other electronic mode or thorough printouts.

2. What does information mean?

Information means any material in any form including records, documents memo, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force.

3. What is Application Procedure for requesting information?

The application can be made to the Central Public Information Officer in writing in plain paper or through electronic means in Hindi or English specifying the particulars of the information sought for along with a fee of rupees ten by way of cash against proper receipt or demand draft or bankers cheque payable to CGDA at NEW DELHI. An applicant, making request for information is not required to give any reason for requesting the information or other personal details except those may be necessary for contacting him.

4. What is the fee?

    (i)    An application fee of rupees ten for obtaining information under sub-section (I) of section 6;
    (ii)    Fee shall be charged for providing information under sub-section (I) of Section 7 as under;

            a.    Rupees two for each page (in A-4 or A-3 size paper) created or copied;
            b.    Actual charge of cost price of a copy in larger size paper;
            c.    Actual cost or price for samples or models; and
           d.    For inspection of records, no fee for the first hour; and a fee of rupees five for each subsequent hour (or fraction thereof);

    (iii)    Fee shall be charged for providing information under sub-section (5) of Section 7 as under;

            a.    Rupees fifty per diskette or floppy for information provided in diskette or floppy;
            b.    Price fixed for publication or Rupees two per page of photocopy for information provided in the printed form.

    (iv)    No fee will be charged from people living below the poverty line; and

    (v)    Applicant would be provided information fee of cost if the CPIO fails to comply with the prescribed time limit.

5. What is the time limit to get the information?

    (i)    30 days from the date of application.
    (ii)    48 hours for information concerning the life and liberty of a Person.
    (iii)    Failure to provide information within the specified period is a deemed refusal.

Section 4(1)(b)(xvi) of the RTI Act, 05

6. Particulars of Central Public Information Officer.

            CPIO (Admin Wing)
            Dr. Sunish S,IDAS
            Sr. ACGDA (IT)
            Office of the CGDA,
            Ulan Batar Road, Palam
            Delhi Cantt.– 110 010
            Telephone:- 011-25674803
            CPIO (Audit Wing)
            Shri T. Kabilan, IDAS
            Dy. ACGDA
            Office of the CGDA,
            Ulan Batar Road, Palam
            Delhi Cantt.– 110 010
            Telephone:- 011-256694308
            CPIO (EDP Wing)
            Shri Shri Ashish Yadav, IDAS
            Sr. ACGDA (IT)
            Office of the CGDA,
            Ulan Batar Road, Palam
            Delhi Cantt.– 110 010
            Telephone:- 011-25665537


Section 4(1)(b)(xvii) of the RTI Act, 05

7. Particulars of Appellate Authority

        Shri Sham Dev, IDAS
        Joint Controller General of Defence Account (AN)
        Office of the CGDA,
        Ulan Batar Road, Palam
        Delhi Cantt.– 110 010
        Telephone:- 011-25665610

Section 4(1)(b)(i)(ii)(iii) of the RTI Act, 05

8. Organization and Structure

The Controller General of Defence Accounts functions on behalf of the Financial Adviser (Defence Services) as the chief Authority in all matters affecting internal audit and accounting in respect of expenditure pertaining to the Defence Services and also functions as the Principal Accounting officer for the Canteen Stores Department. The payment and accounting functions in respect of Ministry of Defence are entrusted to the CGDA. The office of the Controller General of Defence Accounts is the Headquarter office of the Defence Accounts Department. The CGDA helms the Department with the assistance of 2 Addl. CsGDA, 12 Principal Controllers, one Principal IFA and 58 CDA-level officers looking after Regional Controllers (Army)/Integrated Financial Advisors, Functional Controllers/Integrated Financial Advisors catering to Navy, Air Force, Ordnance Factories, DRDO, etc.

Mission -  to strive to achieve excellence and professionalism in accounting and financial services and in performing audit functions.

 Objectives - to ensure that (i) the activities of the Defence Accounts Department are organized to meet the accounting internal audit and financial advice needs of the Defence Services consistent with the policy of the Government; (ii) adequate and up-to-date procedures obtained for efficient discharge of the functions of the Department in the fields of Accounts, Internal Audit and Financial Advice and (iii) proper planning is made in respect of personnel and facilities required for the efficient functioning of the Department in tune with modern management concepts. The norms have been set by it for discharging of its functions in such a manner that the mission and objectives may be achieved in professional manner. The CGDA disposes its duty through Principal IFAs/IFAs, PCsDA/CsDA, and PCA (Fys)/CsFA.

Duties and Responsibilities:

  • to ensure proper administration and efficient working of the department. 
  • to issue necessary instructions to PCsDA/PCA (FYS)/CsDA/CsFA in matters relating to maintenance of internal audit of accounts, accounts and audit procedure, classification of receipt and charges, etc.
  • to give audit rulings on doubtful points arising from internal audit (not statutory audit exercised by the D.G.A.D.S. on behalf of the Comptroller and Auditor General) exercised by Defence Accounts Department.
  • to assist the Government of India with advice, whenever solicited, on all questions of audit and accounts procedure relating to Defence expenditure
  • to exercise overall control, supervision, coordination in respect of functioning of all IFAs. The objective of IFA system is to provide independent financial inputs to be competent authority for exercise of delegated financial powers and to expedite decision-making and thereby providing greater satisfaction to the troops deployed in field. The IFA is to render advice on all financial matter within the competence of CFA, participation in various TPCs/PNCs, assist formulation of Budget and monitoring of expenditure, monitor processing of draft audit para and scrutinize/concur all proposals having financial implication.
  • to maintain upto date and relevant information relating to personnel management, assesses the requirements of officers and establishment for the whole Department and posts them to the various offices according to their requirements.
  •  to coordinate the funds, requirements of various Controllers† organizations, prepares budget for the Department,
  • to make budgetary allocation of funds to the Controllers and watch utilization.  Conduction of regular inspection of all offices of the DAD including own Headquarters office.
  • to prepare an Annual Consolidated Balanced Accounts of Defence Services Receipts and Charges and sends them to the Director General of Audit, Defence Services
  • to prepare certain statements in connection with the Appropriation Accounts as prescribed in Defence Audit Code and submitting them to the Financial Adviser, Defence Services; also render annually to the Financial Adviser, Defence Services, an Audit certificate on the accounts of the Defence Services.
  • to function as Principal Accounting Officer for the Civil Estimates of the Ministry of Defence and to prepare the Appropriation Accounts of the above Estimates.
  • to prepare the statement of central transactions in respect of Civil Estimates and forward it to the Controller General of Accounts.
  • to prepare the portion of the combined Finance and Revenue Accounts pertaining to the Defence Services and submits it to the Comptroller and Auditor General for incorporation in the combined Finance and Revenue Accounts of the Central and State Governments in India.
The general duties of the officers of the Defence Accounts Department are laid down in Appendix-A of Office Manual Part-I. The administrative and financial powers being exercised by the officers in the office of the CGDA are derived from Government Regulations, Office Manuals and orders issued thereon from time to time.


Section 4(1)(b)(iv)and(v) of the RTI Act, 05

9. Rules, regulations, instructions, manuals held by DAD under its control or used by its employees for discharging its functions.

S/No. Name Of Compilation Category
1 O M Part-I Manual
2 O M Part-II VOL. I Manual
3 O M Part-II VOL. II Manual
4 O M Part-III (CDA AF) Manual
5 O M Part-IV VOL.I Manual
6 O M Part- IV VOL. II Manual
7 O M Part -IV VOL. III Manual
8 O M Part-IV VOL. IV Manual
9 O M Part -IV VOL. V Manual
10 O M Part V Manual
11 O M Part-VI VOL.I Manual
12 O M Part -VI VOL.II Manual
13 O M Part VI VOL. III Manual
14 O M Part -VII NAVY Manual
15 O M Part -VIII Manual
16 O M Part-IX CDA (O) Manual
17 O M Part-X Vol. I Manual
18 O M Part-X Vol .II Manual
19 O M Part-XI Manual
20 O M Part-XII (Hq) Manual
21 O M Part-XIII Vol .I Manual
22 O M Part-XIII Vol .II Manual
23 O M Part-XIII Vol .III Manual
24 O M Part-XIV Manual
25 O M Part-XV Manual
26 O M Part-XVI (IDS) Manual
27 Defence Procurement Manual Manual
28 Defence Purchase Procedure Manual
29 Defence A/C Code Rules
30 Defence Audit Code Vol .I Rules
31 Defence Audit Code Vol II Rules
32 Pay And Allow (JCO/ORS) Regulation
33 Pay And Allow (Officers) Regulation
34 Pay And Allow (Navy) Regulation
35 Pay And Allow (AF) Regulation
36 Leave Rules Army Rules
37 Leave Rules Navy Rules
38 Leave Rules A F Rules
39 Travel Regulation Regulation
40 F R Part I Vol .I Regulation
41 F R Part I Vol II Regulation
42 F R Part II Regulation
43 U A Manual Manual
44 MES Local Audit Manual Manual
45 Coast Guard Manual Manual
46 ALAM Part I Vol .I Manual
47 ALAM Part I Vol II Manual
48 ALAM Part I Vol III Manual
49 ALAM Part Vol II Manual
50 AFLAM Manual
51 Naval Manual Manual
52 Audit Manual (CSD) Manual
53 CGDA Procedure Manual Manual
54 PPI Instructions
55 Unit Allowance For Army Instructions
56 Naval Dock Yard Coast Accounting Instruction Instructions

Section 4(1)(b)(vi) of the RTI Act, 05

10. Documents that are held by it or under its control.

          In Para 61 of Office Manual Part II, Volume I, a detailed statement showing the documents of various cotegories held by or under control of our Department, and period of its retention is stipulated.

Section 4(1)(b)(ix) of the RTI Act, 05

Fax – 25674806, 25674821
PBX- 25665555, 25665556, 25666665, 25666666,

11. Directory of Officers.

Untitled 1
Row IDSl NoNameDesignationPhone No
11Smt Madhulika P SukulCGDA25674782
22Shri P N SukulAddl CGDA (Budget & A/c, and OFB)25674774
43Shri Upendra SahAddl CGDA ( IT&System)& (Pay,Pension & Works)25674778
54Shri Navneet VermaPCDA25674811
65Ms Anuradh PrasadPCDA25674780
76Ms Alka SharmaJt. CGDA25674813
97Shri Sham DevJt. CGDA (Administration)25674810
108Dr. A K PradyotJt. CGDA (Bud & A/C)25675485
119Shri Kanwaldeep SinghJt. CGDA (Pension & Funds)25674790
1310Shri Pushkal UpadhayaJt. CGDA (Pay & Works)25674854
1411 Shri Manish TripathiJt. CGDA (IT & Systems)25674820
1512Shri Hari Har MishraJt. CGDA (Finance, HRD & CVO)25674819
1613Smt Kavita GargSr. Dy. CGDA (AN)25674838
1714Shri T KabilanDy.CGDA (Training)25683843
1815Shri Mustaq AhmadDy. CGDA (AN & SAS)25674834
1916Shri Arvind Kumar WaniDy CGDA(IT/EDP)25674816
2017Shri Sunish SSr. ACGDA(IT)25674826
2118Shri Ashish YadavSr ACGDA(AT-I & IT )25674840
2219Shri R S AgarwalSr. ACGDA (Accounts & Budget)26674786
2320Shri Ashok KumarACGDA(IT / E-Ticketing)25674791

Section 4(1)(b)(x) of the RTI Act, 05

12. Details showing Pay Scales/Grade Pay applicable to various categories of officers & staff of Defence Accounts Department after implementation of 6th CPC.

Designation Pay Band Grade Pay
CGDA Rs. 80000/-(Fixed)
(Apex Scale)
Addl. CGDA Rs. 75500-80000/-
(HAG+ Scale)
PCDA Rs. 67000-79000/-
(HAG Scale)
Sr. Administrative Grade   Rs. 37400-67000/- (PB-4)  Rs. 10000/-
Jr. Administrative Grade
(Non Functional Selection Grade)  
 Rs. 37400-67000/- (PB-4)  Rs. 8700/-
Jr. Administrative Grade  Rs. 15600-39100/- (PB-3)  Rs. 7600/-
Sr. Time Scale  Rs. 15600-39100/- (PB-3)  Rs. 6600/-
Jr. Time Scale  Rs. 15600-39100/- (PB-3)  Rs. 5400/-
PPS  Rs. 15600-39100/- (PB-3)  Rs. 6600/-
Hindi Officer  Rs. 15600-39100/- (PB-3)  Rs. 5400/-
Sr. Accounts Officer  Rs. 15600-39100/- (PB-3)  Rs. 5400/-
Accounts Officer  Rs. 9300-34800/- (PB-2)  Rs. 5400/-
Sr. Private Secretary  Rs. 9300-34800/- (PB-2)  Initially Rs. 4800/-
& Rs. 5400/- after
4 years of service
in the grade
Asstt. Accounts Officer  Rs. 9300-34800/- (PB-2)  Rs. 4800/-
Supervisor(A/Cs)  Rs. 9300-34800/- (PB-2)  Rs. 4800/-
Private Secretary  Rs. 9300-34800/- (PB-2)  Rs. 4600/-
Sr. Hindi Translator  Rs. 9300-34800/- (PB-2)  Rs. 4600/-
Steno Grade - I  Rs. 9300-34800/- (PB-2)  Rs. 4200/-
Sr. Auditor  Rs. 9300-34800/- (PB-2)  Rs. 4200/-
DEO - 'C'  Rs. 9300-34800/- (PB-2)  Rs. 4200/-
Librarian  Rs. 9300-34800/- (PB-2)  Rs. 4200/-
Jr. Hindi Translator  Rs. 9300-34800/- (PB-2)  Rs. 4200/-
Staff Car Driver (Spl)  Rs. 9300-34800/- (PB-2)  Rs. 4200/-
DEO - 'B'  Rs. 5200-20200/- (PB-1)  Rs. 2800/-
Auditor  Rs. 5200-20200/- (PB-1)  Rs. 2800/-
Staff Car Driver (Gde-I)  Rs. 5200-20200/- (PB-1)  Rs. 2800/-
DEO - 'A'  Rs. 5200-20200/- (PB-1)  Rs. 2800/- *as per
Hon'ble CAT order.
Steno Grade - II  Rs. 5200-20200/- (PB-1)  Rs. 2400/-
Staff Car Driver (Gde-II)  Rs. 5200-20200/- (PB-1)  Rs. 2400/-
Clerks  Rs. 5200-20200/- (PB-1)  Rs. 1900/-
Hindi Typist  Rs. 5200-20200/- (PB-1)  Rs. 1900/-
Staff Car Driver (Gde-III)  Rs. 5200-20200/- (PB-1)  Rs. 1900/-
Sr. Ges. Operator  Rs. 5200-20200/- (PB-1)  Rs. 1900/-
MTS  Rs. 5200-20200/- (PB-1)  Rs. 1800/-

Section 4(1)(b)(xi) of the RTI Act, 05

13. Allocated Budget to DAD for FY 2015-16

     Salaries Budget  (Rs. in Crores)


BE 2015-16

Salary (Charged)


Salary (Voted)






Medical Treatment


Travel Expenses (Domestic)


Foreign Travel Expenses


Office Expenses


Information Technology


Rent, Rates & Taxes


Other Admin Expenses


Professional Services




      Works Budget  (Rs. in Crores)

Major Head – 4059

BE 2015-16

Capital Outlay on Office


Major Head – 4216

BE 2015-16

Capital Outlay on Housing


Major Head – 2059

BE 2015-16

Maintenance of Office Buildings


Major Head – 2216

BE 2015-16

Maintenance of Residential Buildings


Total - B

Grand Total (A+B)


Section 4(1)(b)(xvi) of the RTI Act, 05

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